Gahanna Cyclone Parents Organization, Inc.
Code of Regulations - Article III


  1. Numbers and Titles
    The officers of the Corporation shall be a President, a Vice President, a Secretary, and a Treasurer. The Directors may elect such other Officers as may be deemed necessary, each of whom shall hold office for such period, have such authority, and perform such duties in the management of the property and affairs of the Corporation as may be provided in these regulations, or as may be determined by resolution of the Board of Directors not inconsistent herewith. The Board of Directors may delegate to any office or committee the power to appoint any such subordinate officers, committees, and to specify their duty.
  2. Election and Term of Office
    The Officers of the Corporation shall be chosen annually by the Board of Directors, and each shall hold his or her office until resignation, removal, disqualification, death, or until a success shall be elected and qualified.
  3. Attendance at Meetings
    All officers must attend a minimum of 75% of the regularly scheduled Board of Directors meetings and failure to do so without excuse shall cause automatic removal from office.
  4. Removal or Resignation
    Any officer or agent may be removed by a majority vote by the Directors. Any officer may resign at any time by giving written notice to the Board of Directors or to the President, or to the Secretary of the Corporation. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
  5. Vacancies
    If the Office of the President, Vice President, Secretary, or Treasurer becomes vacant by reason of death, resignation, removal, or otherwise, the Directors shall elect a successor to such office.
  6. Compensation
    The officers and Directors shall serve without compensation.

    Amended Bylaw: with the exception of the Treasurer who shall be paid a per month per diem of $50.00 per month.

  7. Duties
    1. President
      The President shall be the chief executive officer of the Corporation and shall, subject to the control of the Board of Directors, have general supervision, direction, and control of the activities and officers of the Corporation, and shall have the general powers and duties of management usually vested in the office of President of a corporation, and shall have such other powers and duties as may be prescribed by the Board of Directors or these regulations. Within this authority and in the course of his duties he shall:
      1. Preside at all meetings of the Members and of the Directors
      2. When authorized by the Board of Directors or required by law, execute, in the name of the corporation, deeds, conveyances, notices, leases, checks, drafts, contracts, and other papers and instruments in writing, and unless the Board of Directors shall order otherwise by resolution, make such contracts as the ordinary conduct of the Corporation's activities may require.
      3. Appoint, remove, employ and discharge, and prescribe the duties and fix the compensation of any agent or employee of the Corporation other than the duly appointed officers, subject to the approval of the Board of Directors, and control, subject to the direction of the Board of Directors, all o the Officers, agents, and employees of the Corporation.
      4. Represent the Corporation when required (financial matters, meetings, hearings).
      5. Maintain lines of communication as liaison between the Corporation the Gahanna Cyclone Gymnastics, Inc., its owners and coaches.
      6. Be responsible for relations and communications with the Corporation's banking institution.
    2. Vice President
      The Vice President shall:
      1. Coordinate all fund raising activities
      2. Oversee the delegation of responsibilities to the two Level Representatives.
      3. Fill in for President as needed.
    3. Secretary
      The Secretary shall:
      1. Certify and keep at the registered office or principal place of business of the Corporation the original or a copy of its regulations, including all amendments or alterations thereto.
      2. Keep at the place where the regulations or a copy thereof are kept a record of the proceedings of meetings of its Directors and Members with the time and place of holding, whether regular or special, and, if special, how authorized, the notice thereof given, the names of those present at meetings, the number of participating team Members represented at Members' meetings, and the proceedings thereof.
      3. Sign, certify, or attest such documents as may be required by law or the business of the Corporation.
      4. See that all notices are duly given in accordance with the provisions of these regulations or as required by law. In case of the absence or disability of the Secretary, or the Secretary's refusal or neglect to act, notice may be given and served by an Assistant Secretary, if any, or by the President or by the Board of Directors.
      5. Be custodian of the records of the Corporation.
      6. Keep at the place where the regulations or a copy thereof are kept a Membership roster giving the names of the Members, their respective addresses, and the identity of the athlete whose team participation authorizes each Member's Membership. The Secretary shall also keep appropriate, complete, and accurate books or records of account at the Gahanna Cyclone Gymnastics, Inc. principal place of business.
      7. See that the books, reports, statements, certificates, and all other documents and records required by law are properly kept and filed.
      8. Exhibit at all reasonable times to proper persons on such terms as are proved by law on proper application, the regulations, the Membership records, and minutes of proceedings of the Members and Directors of the Corporation.
    4. Treasurer
      The Treasurer shall:
      1. Have charge and custody of, and be responsible for, all funds and securities of the Corporation, and deposit all such funds in the name of the Corporation in such banks, trusts companies, or other depositories as shall be selected by the Directors.
      2. Receive, and give receipt for, moneys due and payable to the Corporation from any source whatever.
      3. Disburse, or cause to be disbursed, the funds of the Corporation as may be directed by the Directors taking proper vouchers for such disbursements and signing, along with the President, all checks drawn on funds of the Corporation.
      4. Keep and maintain adequate and correct accounts of the Corporation's properties and business transactions including account of its assets, liabilities, receipts, disbursement, gains, and losses, and exhibit at all reasonable times the books of account and records of the Corporation to any Officer or Gym Representative, or to proper persons on such terms as are provided by law, on proper application where such books and records are kept.
      5. In general, perform all the duties incident to the office of Treasurer.
      6. Prepare and distribute monthly financial statements to the Board of Directors.
      7. Maintain separate journal entry ledgers for each Member in the Corporation.
      8. Assist in producing proposed annual budgets for the Corporation.
    5. Amended By-Law: Member-At-Large
      The Member-At-Large shall:
      1. Supervise outside functions as related to the Corporation including team competitions, team travel & lodging, fund raising events, and extra-curricular activities including the team banquet & team picnic
6800 Commerce Court Drive | Blacklick, OH 43004-9297
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